We changed quantity recording in the Distributor app to better reflect how businesses keep track of what they have. This allows you to capture bags inside a box, dozens, and many other quantities.
Key features:
- Capturing quantity in a more flexible way
- Printing quantity on shipping labels and bulk tags
Quantity User Experience
We changed the quantity recording to better reflect how businesses keep track of what they have. This allows you to capture bags inside a box, dozens, and many other quantities.
The screen will look different, but for most of you this will not be a big change. Once you set it up, you will use favorites 99% of the time. Here are the details.
Step 1: Fill in your tag data as you normally would then tap next
Step 2: Set the quantity and save. There are a few options for quantity, we’ll go through each.
- Gross (total weight, volume or count))
- Custom (example: dozen count boxes, 2lbs bags pack in a Vat…),
- Favorites (once you create a custom quantity it will show up in favorites for that product)
Gross (aka the total amount):
Use the Gross Quantity options displayed if you want to record your quantity without any notation for bags, boxes, or other containers. Select which gross option you’d like to use, then enter the quantity details and set your printing preferences.
New: we now support more measures and it’s easy for us to add more. Ex: Pieces, Dozens, Gallons, Ounces, Pints, Pounds and Kilograms.
Examples:
- Gross count: 532 pieces - 1 bulk tag
- Gross weight: 42.6 pounds
- Gross volume: 1.75 gallons
If you’re using gross quantity, ex: 532 pieces, we print the gross quantity on the tag, we do not divide your gross quantity by the number of tags you’re printing. So this example would print as 532 count.
Note: If you’re in the receiving flow, you won’t see print options, but if you’re in the orders flow, you set the value for tags and labels you want to print.
Do not use “Gross” if you’d like to specify what your product is packed in, for example: Bags, Boxes, Totes, Bushels, Vats, etc.
Custom:
Create quantities the way you work and save them as favorites so no one has to think about it again.
Tap “Custom” on the “Set quantity” screen, then fill out the “Custom Quantity” form:
- Measure: like pieces, dozens, pounds, kilograms, gallons, etc.
- Measure count (shown as “Pieces per bag” in the example below): set how many, e.g. 100 pieces, 5 dozens, etc.
- Container: what’s it packed in?
- Associated animals: which species this quantity applies to for quicker selection in the future if you save this as a favorite.
- Containing container: specify if your containers (bags, boxes, etc) are packed in another container like a pallet, vat, or case - this is optional
- Save to favorites: if this is something you want to reuse over and over, toggle on “Save to favorites” for quick use in the future.
In this example, we have 100 count bags which are packed in a case. In the next step, set how many bags and how many cases.
After completing the “Custom quantity” form above, tap “Done”. Then on the “Set quantity” screen, fill in the number of bags per case, the number of cases, and the number of tags and labels you'd like to print. In this example, we have 5 cases each packed with 6x100 Ct. bags, so 30 total bags. Tap “Save” and you’re done.
Favorites:
Any favorites you save during the steps shown above will appear in the first quantity step. We will bubble to the top favorites used for that animal type. For instance, if you are doing clams, 5 lb. and 10 lb., bags may be appropriate. Whereas if you are doing Lobster 50 lb. totes are handy.
After you save a log item using the new quantity features, your log will now reflect the new way we express those quantities in the system.
Tag and Label Changes:
Shipping labels:
Shipping labels reflect what’s in the largest container used.
- From my example above, the largest container is a case. So the quantity is printed as: 600 Ct. 1 case 6x100 Ct.- the intention is you can put one label on each case.
- If there’s no larger, outer container like a case, then the total count would be printed as 600 Ct.
Bulk tag quantities work the same way as the shipping label. Bulk tags also have all the KDEs printed.
The regular dealer tag reflects the smallest container used, or if there’s no container, the entire gross quantity. Continuing with our “bags in a case” example, this tag would be attached to one of the 100 ct. Bags, so the quantity is 100 Count.
A suggestion for how to use quantity:
If ultimately your goal is to understand how much inventory you have, you should not edit the quantity field for something you received or are shipping to print tags with different quantities. (Of course, edit it if you’re fixing a mistake).
For example: you have a lot and some of it is packed in 5# bags, and some is packed in 10# bags. You’d need two different lots added to the log - one to reflect the 5s, and one for the 10s. To make this easier, we have the COPY feature which lets you copy everything in a given receive log entry or order, then you can adjust only the fields that matter.
Also when you’re building orders, you can duplicate a lot you’re working on within an order, which works like copy. Then once you have it duplicated, you can specify change the quantity details.