How can AI read a packout sheet?  

How it works

1. Upload the sheet. From the Purchases screen, choose New Purchase → Upload Pack Out Sheet and attach the PDF (or photo) you received from your supplier.
2. BlueTrace reads it. The AI scans every row of the sheet and pulls out the details it needs to build a Purchase — it doesn't just grab a total, it works line by line.
3. Review the draft Purchase. A draft is created with each row mapped to a line item. Nothing is finalized until you approve it.
4. Approve or correct. Fix anything that looks off — a misread number, a missing row, a grade that should be split differently. Approve when it looks right.

From each row of the sheet, BlueTrace pulls into the Purchase:

• Box Number — used to keep individual boxes traceable back to this purchase
• Weight — the per-box weight, plus the sheet's stated totals (total weight, total boxes) so you can spot-check the math
• Grade — the size/grade code your supplier used (e.g. "1", "1-", "2+"), kept as-is so your grading stays consistent with the supplier's own system

It also picks up header details when present — supplier name, ship-to, air waybill/reference number, date and time noted in the comments — so the Purchase has full context, not just line items.  It also attaches the pack out sheet to the Purchase, so you can always refer back to the original.

Every correction you make is used to fine-tune future reads for that supplier's sheet format. If a supplier always lays out their sheet a certain way — say, grade in one column and a running total in another — BlueTrace learns that layout. Over time, sheets from your regular suppliers get read with fewer corrections needed.

You don't need to do anything special to "teach" it — simply reviewing and fixing the draft Purchase before approving is enough.